Open Vacancies
Job Posting part time Virtual Office Assistant
De Esdoorn is currently looking for a part-time Virtual Office Manager for 10-15 hours per month. Reporting to the school director and treasurer, the Virtual Office Manager supports the school director and the treasurer in the day-to-day financial and administrative operations. The Virtual Office Manager handles the postings of financial transactions in Quickbooks, prepares financial reports, reconciles bank statements and bookkeeping ledgers, and ensures records are accurate and taxes and bills are paid.
PRIMARY BOOKKEEPING RESPONSIBILITIES:
Processing Payroll, accounts payable, invoicing, and accounts receivable in Quickbooks.
Preparing payroll for external accountant with online payroll.
Preparing regular financial reports for the Treasurer (cash flow, operating budget), including a complete annual financial report consisting of a final profit & loss statement, balance sheet and annual budget.
Keeping records of financial procedures and policies in digital handbook.
Processing any financial agreements and contracts (insurance, venue agreements).
Collaborating with school director on invoices.
Serving on the finance committee.
PRIMARY OFFICE MANAGEMENT RESPONSIBILITIES:
Creating guides and how-to docs internally.
Field and manage any inbound emails.
Planning and managing events by De Esdoorn.
Coordinating the shared drive used on Google Workspace.
Assisting and collaborating with the school director on operational tasks.
REQUIRED QUALIFICATIONS:
Fluency in Dutch and English, both spoken and written.
High school diploma.
Minimum of 2 to 4 years of experience as a virtual assistant, executive assistant, or other administrative support role.
Familiar with Quickbooks or similar accounting software.
Strong working knowledge of MS Office or Google Workspace (specifically word-processing and spreadsheet software).
Familiar with shared cloud storage, communication platforms and related technology.
Experience with online meeting software (like Zoom), online chat/instant messaging.
ADDITIONAL COMPETENCIES/SKILLS:
Excellent planner and organizer.
Strong interpersonal and social skills.
Maintain confidentiality and practice sensitivity with financial information.
The ability to work independently and collaboratively with team(s), external stakeholders, and partners to achieve goals.
Excellent writing, verbal communication, and time management skills.
Exceptional organizational skills and the ability to complete tasks with little supervision.
ADDITIONAL REQUIREMENTS:
Attend at least 3 cultural or special events in the operating year.
Flexibility in hours of working as beginning and end of month, and August/September are the busiest times.
Access to own computer and printer (if needed).
Deadline: May 11, 2024.
Salary: $22-27 per hour.
Applications can be sent to: [email protected].
Make an impact. Join De Esdoorn’s Board of Directors!
Are you looking for an opportunity to make an impact in a growing school and your community? De Esdoorn Dutch Language and Culture School is a thriving not-for-profit organization operating in British Columbia, Canada. Our mission is to foster a love for the Dutch language and culture, and we are proud of our diverse and dedicated community of students, teachers and volunteers. We offer language and culture classes at three different locations and online.
We are currently seeking two dedicated and enthusiastic volunteers to join De Esdoorn’s Board of Directors with expertise in the following fields:
❖ Financial Management/Accounting or;
❖ Marketing and Social Media
Why joining us?
- Make a meaningful contribution to the promotion of the Dutch language and culture.
- Be part of a professional, dynamic and passionate team of board members.
- Gain experience in nonprofit financial management or marketing and communication.
- Help shape the future of our growing school.
- Networking opportunities within the Dutch community.
To engage as a Director requires:
- A minimum commitment of 2 years;
- attending at least 8 monthly meetings per year (currently via Zoom);
- attending at least 3 cultural or special events;
- leading or being active on at least 1 board committee and;
- building relationships and/or using your professional network to support growth and fundraising efforts.
Share your knowledge and experience, support the Dutch culture and language development, and connect with other professionals on the Board.
Application process
If you are passionate about the Dutch language and culture and have the expertise to help us manage and grow our school, we would love to hear from you. De Esdoorn welcomes applications from all qualified individuals living in the Lower Mainland of BC. Dutch fluency is considered an asset but not required. Please submit your resume and a brief motivation explaining your interest and qualifications to [email protected]. The positions will remain open until suitable candidates are found, however, review of applications will begin on Monday, November 20, 2023.
These volunteer positions will undergo a selection process, including an interview and professional references. The successful candidates will be required to provide a valid Criminal Record Check before joining the board.
De Esdoorn is looking for teachers
We are looking for native Dutch- or Flemish-speaking teachers to meet our growing demand for Dutch lessons.
We prefer applicants with a PABO training, but other positions don’t require PABO. Do you have a natural aptitude for, or background in teaching, preparing and dealing with students? Send us an email.
(In most cases we are offering part-time work.)
Meer informatie (in Dutch)
